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Wind Ensemble Participant Information

Participant Information

Participant Information
Suggested Bus Parking
Building Map
Campus Map
Stage Setup

UIL CONTACT INFORMATION
Prior to Event
UIL Website
Email: music@uiltexas.org (best method for quickest response)
Phone: (512) 471- 5883

During Event
UIL Website
Email: music@uiltexas.org (best method for quickest response)
Phone (emergency only): (832) 515-5115 OR (806) 335-6244
PERFORMANCE ATTENDANCE
Please remember that the format of this event includes a listening component. Each ensemble performing at the festival is expected to attend the performance of at least two of the other bands. It is our goal to ensure that each band will have a supportive, knowledgeable audience while your students have the opportunity to hear some other outstanding performances. With this format, we have had excellent audience representation for much of the day. Please plan to build your schedule for the day around these performance /listening blocks so we are assured of a good audience for all bands. One of the biggest challenges is to make sure there is an audience for the first group of the day and the last group of the day. Please consider these groups when planning your day.  When you check-in at the festival office please notify UIL staff of which groups you will include in your listening component. The bottom line is the entire event will require a total time commitment of approximately four hours including warm-up, performance, clinic and listening block
OUTSTANDING PERFORMERS
The evaluators will be considering outstanding individuals or sections within the performing ensembles for the designation of Outstanding Performer, a high distinction for student musicians that recognizes   exemplary musicianship. Those students will receive a draped UIL state medal. Evaluators will make these determinations immediately following the performance and the results will be available when the director comes to pick up comment sheets at the conclusion of the clinic
AWARDS
Each ensemble will receive a plaque to signify participation in the State Wind Ensemble Festival.
RECORDINGS
A U.T. recording engineer will be producing a digital recording of each ensemble's performance. This recording will utilize the same equipment and techniques employed for all Butler School of Music collegiate performances. You will receive a link to your recordings after the festival.
FESTIVAL SCHEDULE AND MAPS
  • Schedule
  • Suggested Bus Parking
  • Building Map
  • Campus Map
CHECK-IN
Please Check-In at the booth located in Music Building East (where the UT Band Hall is located) 30 minutes prior to your scheduled warm-up time. You will turn in your 3 judge scores and notify event staff of which performances your band will attend as audience members.  You will pick up your scores and sheets at this location after your band’s performance.
FESTIVAL GUIDE
You will be assigned a guide, who will be with you until the conclusion of your band's clinic.
WARM-UP
You will enter the warm-up room five minutes prior to your actual warm-up assigned time begins and have 25 minutes scheduled to warm-up. Only chairs and a limited number of stands will be provided in the warm-up room. Please bring any other equipment that you would like to use.
PERFORMANCE
Including set-up, movement on and off stage, and the group photograph by Jolesch Enterprises, bands will have either 30 or 45 minutes for performance (see schedule). Once your band is on the stage, Jolesch will take a group picture. Immediately after the photo is taken your group will be announced and you will begin your performance.
STAGE SETUP
Please email to music@uiltexas.org by Monday, the week of the event.
RISERS
The use of risers is prohibited.
PERCUSSION EQUIPMENT

4 Timpani
1 Concert Bass Drum in Suspended Cradle
1 Xylophone
1 Set of Chimes
1 Set of Vibes
1 Marimba

 You must provide all other percussion equipment.

UNLOADING
Unload buses on Trinity Street near the entrance to Music Building East. To facilitate access to Bates Recital Hall, large equipment such as timpani or percussion equipment may be unloaded near the stage exit. (See Building Map and Campus Map)

Please instruct your bus driver that buses are not permitted on any inner campus drives with the exception of 23rd Street. (See Campus Map)
PARKING
As usual, parking is a challenge. There is no bus parking on campus near the School of Music. Please find a location off campus for your bus to wait until you are ready to be picked up. (See Suggested Bus Parking)
SCORES
Three sets of scores are required.
SPECTATORS
Guests, friends, and parents are requested to not accompany bands to the warm-up room. They are welcome to accompany you to the clinic room and listen to other performances.
EVALUATOR COMMENTS
You will receive recorded comments via Competition Suite, plus a written summary of your performance from three members of the evaluation team.
CLINIC
At the conclusion of your performance, your guide will take your group to one of our rehearsal facilities, where your ensemble will receive a clinic with one of the evaluators. Parents and administrators are welcome to attend.

Please familiarize your students with your clinicians and the procedure for this portion of the festival.

It is our hope that this experience will add a personal element to the festival and allow the students to meet and interact with a nationally recognized clinician/conductor. This year's guest clinicians will be:

Bobby Francis - Texas Christian University
Dr. Andrew Hunter - The University of Texas at El Paso
Dr. Bradley Kent - State Director of Music, UIL/University Interscholastic League 
Dr. Brett Richardson - Texas Lutheran University
Dr. John Zastoupil - University of Tennessee